![]() ![]() See the following example of a simple status report that works:Īnd here are the important highlights of the elements in the report above: If half of the project is passed, while only 20% of the budget is spent, it is likely that you won’t finish the project on time) ![]() ![]() % of budget planned for closed tasks (If you spend half of the budget in the first 10% of the calendar plan -> it is highly probable that you have underestimated budget.Manhours/calendar dates plan comparison.Project schedule/timeline may cover the following points that let you estimate whether the plan is on track: Summary of works planned for the next period.But keep in mind, a status report should be simple, easy to understand, and should take little time to complete (and read).Īt a bare minimum, your status report should contain the following info:Īnd here are some optional items that may be useful to include: In your status report, you should provide the information that is required to manage the project effectively. So what should be included in a project status report? Why? To give them a good idea of how the project is progressing. Even so, you still need to know which things you should include in your update. Some projects may only need face-to-face status reporting with the project sponsor. Monthly project highlight reports for the project steering committee.Weekly project status reports for the project sponsor.Daily activity reports for the core team.You may work on a project with rigorous reporting requirements, including: These requirements are commonly set by your project executive (or client if you are client-facing). But it can vary depending on the requirements. See the following illustration of the five stages of project management: How often do you need to send a project status report? And another crucial thing is sending project status reports to stakeholders. You’ll need to regularly track the project’s progress against the initial plan. As a project manager, you have to do some controls to ensure your project executes as planned. Once your project is in the execution phase, that’s when you need to start monitoring its progress. And it is usually written concisely in a one- or two-page format. It offers high-level details on the project. Simply put, it’s a report that shares all the information required by stakeholders to understand the current project status and major changes. ![]()
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